September brings with it the return to “office life" and it is precisely at the end of the summer break that companies feel the need to organize a moment of meeting with their employees, perhaps to take stock of future goals, or simply to celebrate a new beginning after many remote meetings.
To involve your staff, you need to carefully evaluate the type of event that best suits the goal to be achieved and plan a series of activities that, focusing on team building, help to strengthen the cohesion of the group
Let's find out step by step how to organize a company meeting, with the ideas and offers of Tenute del Cerro.
How to organize a company meeting?
This is the first question to ask when you are busy organizing a meeting with staff.
Once the purpose of the meeting has been established, you can proceed with all the other steps: you will set the number of participants and you will draw up a list, then you will prepare a schedule of activities to be carried out and the type of venue needed to host the meeting.
But how many types of meetings are there?
Let's see the main
The motivational meeting
It involves all employees and, regardless of their position and role in the company, it is created with the aim of creating an opportunity for discussion on internal dynamics, offering the possibility of streamlining production processes and improving the performance of the group with engaging proposals that aim to build employee loyalty and leave their mark.
The meeting to plan new business
Sometimes the internal meeting responds to the need to plan the new operations in view of an expansion phase, while in some cases it can be used to reorganize job and optimize production processes with the aim of increasing the level of offer of your company .
The meeting to communicate a news
Most of the time company meetings revolve around an important news to communicate: whether it is the launch of a new product, or the launch of new business agreements, or even the renewal of the company's top management, the best opportunity to do so is a meeting or a trip involving all workers in a unique experience.
When to organize a business meeting?
Normally the internal meeting is organized during working hours: the moment of discussion dedicated to employees is traditionally perceived as part of the working activity itself, while on special occasions, such as the celebration of a company success, or a summit between shareholders, the meeting comes out of the traditional workplaces and arrives in special locations, such as an estate surrounded by greenery or a farmhouse with refined environments.
This is how the internal meeting becomes a special moment that the company chooses to share with its employees, perhaps involving them in recreational and training activities.
Ideas for a company meeting among the Tuscan vineyards
The success of a corporate event also depends on the possibility of creating the right atmosphere: it is important to identify a location that allows you to best combine the conference part with the aggregative one, taking care to identify a characterizing theme or a common thread that underlines recreational moments and perhaps accompany meals, from coffee breaks to lunch breaks.
In this regard, the wine estate can be a very special place, a choice that, in addition to giving business meetings a touch of refinement and conviviality, offers the opportunity to involve participants in playful-recreational activities designed to work on the dynamics of group.
When you choose to theme an event on wine, Tuscany is one of the regions that best interprets this thread thanks to estates set in the hills that combine the timeless charm of tradition with refined environments.
Let's discover the most suggestive proposals between Montepulciano and Val Di Cornia.
Wine and tradition: Villa Grazianella at Fattoria del Cerro
Fattoria del Cerro is located in the heart of the Tuscan hills, in the locality of Acquaviva in Montepulciano: here, in the heart of the Vino Nobile production area, the estate is home to the splendid Villa Grazianella.
The Relais is the ideal setting for classy business meetings: the two rooms with 60 and 100 seats are equipped to host conferences and business meetings and offer technical equipment that provides amplification system, screen and flip chart.
Not only meeting
The vineyards of Villa Grazianella are also perfect for building corporate events divided between the conference part and team building activities based on wine.
For a corporate team building proposal to work, it is important to interpose the work part with moments of relaxation to be experienced in the open air, maybe in attractive contexts such as the cellar: in this regards, Fattoria del Cerro is the ideal solution for activities to be carried out in group such as wine blending with the winemaker, a barrel contest according to the Montepulciano tradition, an original challenge in which a wine barrel is rolled, or the olive harvest, for events scheduled between october and November.
Discovering the Estate
Working in team building also means stimulating competition within a work group: in this context, the vineyards of the Estate offer the opportunity to organize a mountain bike race between the rows or a treasure hunt.
Initiatives for accompanying persons
Very often company meetings provide for workers th opportunity to bring one or more companions with them, sometimes even the entire family, that's why it will be essential to plan activities that involve them at various times of the day: thanks to the agreements with the nearby Stables of Chiusi and with the Terme di Chianciano, the Relais Villa Grazianella offers the possibility of organizing ad hoc initiatives for those who participate in the corporate event even if they are not directly involved in the works.
Spending the night in the heart of Tuscany
Villa Grazianella is also the ideal place for meetings lasting a couple of days: in fact, participants will be able to stay in the eleven rooms overlooking the Estate, while the Villa Grazianella restaurant will offer the opportunity to taste the authentic taste of Tuscany.
The Monterufoli estate between nature and sports team building
Another perfect location for a classy business meeting is located in the heart of the Val Di Cornia: here, completely immersed in a lush oasis of Mediterranean scrub, the Monterufoli estate is ready to welcome work groups among hills, mineral deposits and refined environments that characterize the property.
The right environment for the meeting
The 50-seat meeting room is equipped with a 90-inch LCD screen, projector, sound system and flipchart: this is where the property hosts the most formal phase of meetings.
Team building between the vineyards and the cellar
For a regenerating break from work, the estate offers several ideas, all themed on wine: while the vineyards are perfect for a mountain bike race, in the cellar it is possible to meet the winemaker to be guided in a blending activity, where you can approach different winemaking methods, to discover different grape varieties, maturation times and wines.
Sports activities in the Estate
The presence of tennis and basketball courts inside the property allows you to alternate the various moments of the meeting with team building activities in the name of sport: a mini tournament is the ideal solution to have fun with colleagues, forgetting for a few hours the work duties.
To involve accompanying persons
The Monterufoli Estate also allows any accompanying persons to follow trekking trails or to take part in a tour in the vineyard.
A stay in Monterufoli
The property is also the ideal choice for multi-day meetings: in this case, the elegant rooms distributed among the three buildings of the Estate will host the participants: the Mine, the Stables and the Casa delle Guardie.
The magic of Tuscany transforms every stay into a special occasion: its landscapes and atmospheres are perfect for adding a touch of class to even the most formal moments, don't you think?